01Define the resultMaterial, wet/dry basis and measurement volume agreedDecision limits and intended use documentedDecision owner and downstream action namedInvalid/degraded state and fallback documented

02Reference methodApplicable method and revision confirmedSample preparation, storage, timing and calculation recordedMethod owner, approval date and revision-control trigger recordedDuplicate/control rule and laboratory exception path agreed

03Representative samplingLocations, increments and online time window agreedSample sealing, identification and custody definedSample ID, batch, timestamp and paired online window are traceableMissed, unsafe, damaged or delayed samples have a deviation rule

04Calibration datasetMoisture and influential-variable ranges mappedIndependent validation data reservedCoverage matrix links each sample to moisture and influential-variable groupsRaw dataset, exclusions, model version and approver are controlled

05Independent validationAcceptance criteria agreed before testingBias, residuals, repeatability and grouped errors reviewedEach criterion records pass/fail/not tested, owner and corrective actionValidation report states sample count, range, groups, residual review and limits

06FAT and SATConfiguration, I/O, installation and communications checkedPaired sampling, alarms and control actions witnessedAs-built dimensions/photos, I/O map and scaling test are retainedOpen actions, operator handover, safe fallback and acceptance signatures are closed

07Ongoing verificationRoutine comparison and maintenance intervals setRevalidation and recalibration triggers assignedNext comparison/maintenance due date and owner are assignedMaterial, mechanical, software and reference changes open a change record

Before the project starts

Turn every unchecked item into an owner and due date

The checklist is most useful in a joint review with production, quality, maintenance, automation and the supplier. Record evidence beside each answer and separate unresolved information from accepted risk so that commissioning is not used to discover basic application gaps.

01

Before purchase

Close material definition, measurement volume, site constraints and the reference method.

02

Before installation

Approve drawings, responsibilities, safety, signals, sample access and shutdown work.

03

Before acceptance

Complete representative data, independent comparison, training, records and routine verification rules.

Validation toolkit

Use controlled templates from application review to ongoing verification

Use the four CSV files in order. For every row complete value, owner, status and notes; resolve missing mandatory evidence before moving to the next file, then retain the reviewed version with the project record.

Download validation templates

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